Executive Personal Assistant

Job No: MONA269
Location: Hobart

Executive Personal Assistant

Hobart, Tasmania

Full-time

Mona, Tasmania’s Museum of Old and New Art, has an opportunity available for a professional and experienced Personal Assistant to join the team. You’ll perform a wide variety of tasks to support and coordinate one of our senior executive’s professional and personal life, focusing on property and household management. You have supported a dynamic executive previously, have a ‘can do’ attitude, are mature and act with discretion at all times. Our Executive is pretty cool and aesthetics are important to her professional role, so it's a plus if you have a design background.

The Gig:

Property and household management

  • Coordinate the maintenance of the Executive’s 3 key properties, ensuring grounds and building are maintained to a high standard.
  • Liaise with the Executive to coordinate the interior design of properties, including furnishings and pantry stocking.
  • Ensure private vehicles are serviced and maintained. 

Professional administrative support

  • Meet regularly with the Executive to identify key professional and personal objectives and manage her diary accordingly.
  • Support the planning of events and functions related to the Executive’s social enterprise, coordinating services with Mona’s hospitality and events staff.
  • Perform basic administrative tasks, including document management and managing communications amongst other service providers who support the Executive. 
  • Attend meetings with the Executive to record and follow up on key actions.

Personal administration support

  • Support the planning of personal events, including guest list confirmation, catering and entertainment.
  • Support the Executive to host guests and VIP’s at events and throughout their travel.
  • Make bookings on behalf of the Executive to meet personal needs, ensuring there is no conflict with professional activities.

The You:

  • You’re an experienced, mature, professional and discreet Personal Assistant who has previously worked with Executives with public-facing roles.
  • You have exceptional organisational skills that can be used to coordinate all facets of the Executives life. 
  • You are agile and can work in high change and high pressure environments with creative teams. 
  • You are a team player and can work collaboratively and flexibly with other service providers across different teams and organisations 
  • You have a design background or demonstrated focus for aesthetics. Applicants with experience and a passion for interior/event design will be highly regarded.
  • You’re capable of performing a diverse range of administration tasks autonomously and efficiently.

Does this sound like you? Then we’d love to get to know you. Please submit your CV and a one page cover letter, specifically outlining why you'd be a great fit for this role, at https://mona.net.au/connect/employment.

Applications close Monday the 3rd of February, 9.00am.

Privacy Acknowledgment

Collection of Personal Information
 
The Museum of Old & New Art (Mona) is collecting personal information from you as part of the recruitment and selection process. Mona recognises the importance of privacy and is committed to ensuring the privacy of your personal information collected and/or received by us.
 
Mona's recruitment applications are hosted by external service providers who also recognises the importance of privacy. By proceeding with your application, you acknowledge that your personal information will be hosted by these external service providers until such time as you elect not to have your information stored on these external hosted sites.

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