Hospitality Operations Admin Coordinator

Job No: MONA427
Location: Berriedale

Mona is looking for a confident, experienced, and personable Hospitality Operations Admin Coordinator to coordinate and assist both Mona’s hospitality and kitchen operations with their administrative and logistical requirements. Reporting to the Hospitality Operations Manager and Executive Chef, this hands-on position will be responsible for ensuring inventory, stock, and other items are accounted for, accessible, and available while maintaining and improving upon quality, processes, and efficiencies where possible. 

This role will also be in charge of ensuring the hospitality and kitchen administrative tasks are completed efficiently and to a high standard, including invoicing, calendar management, ordering, and rostering. As a physical position, we expect this role to have a great understanding and respect for safe work practices and processes, with safety being at the forefront when they and their team are performing work. 


  • Assisting the hospitality and kitchens management team with the financial aspects of the business; such as invoicing, budgets, and financial planning;
  • Assisting hospitality and kitchen teams with planning, delivery, pack down, bump in/out, movement of equipment, packing, polishing, cleaning, and other food & beverage logistics support;
  • Coordinate the stock control team with scheduled rosters and tasks, ensuring they are operating within WHS standards;
  • Attend team meetings for future planning and process improvement;
  • Respect and foster a positive, educated approach to WHS within the team, working collaboratively with the WHS team to align work practices to our safety culture;
  • Manage the kitchens food safety program, including undertaking audits;
  • Coordinate general logistics and movement across sites including general warehousing and inbound and outbound transportation;
  • Ensure that warehouse, equipment, and furnishings are properly maintained, reporting damaged items and/or requesting repairs;
  • Action & participate in coordinating regular stock takes and equipment inventories, replenishing items where required;
  • Collaborate, communicate and problem solve with both internal and external stakeholders;
  • Understand and look for improvements in work practices, systems, transportation, and equipment for both food and beverage operations;
  • Upholding our commitment to Zero Trash & Green Ops across our hospitality and kitchen operations, with offers and ideas to make improvements (where identified);
  • Administration tasks to support relevant senior hospitality and kitchen managers; including ordering, rostering, meeting coordination, and calendar management;


  • Significant experience in the food and beverage industry, particularly in high paced and busy environments;
  • Solid understanding of workplace health and safety obligations and safe work practices, coupled with the willingness to lead by example and promote safe work practices;
  • Strong organisational and coordination skills, with the ability to work autonomously while also supporting a team;
  • Strong administrative skills and experience within an environment with multiple priorities and stakeholders;
  • Excellent communication and interpersonal skills;
  • Personable and positive with a respectful, supportive approach and an ability to nurture and support the skills and knowledge of the team;
  • Works calmly and well under pressure;
  • Confident in troubleshooting and adapting to challenges when they arise;
  • Physically able – heavy lifting and maneuvering of large objects required (need to be able to lift 20kg);
  • Willingness to perform all physical aspects of the duties required- this is an operational role;
  • Forklift license preferred.
  • Needs the flexibility to work weekends and public holidays.

If this sounds like you, we'd love to hear from you. Apply now!

Applications will be processed as they are received.

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